Worksheet or workorders are the most essential pillars of the maintenance process. They have a dual role. On the one hand, they make maintenance work traceable by having a sequential serial number assigned to them, while, on the other hand, they can be used for grouping all related maintenance work.
For example, if a subcontractor must perform several types of maintenance work at a given site, or, at the same time there is a breakdown report that has just come in, then the worksheets can be grouped together and assigned to them at once. Several types of work can be allocated to the same worksheet number at the same time, which can later serve as the basis for financial accounting.
Worksheets are important not only from the aspect of the work process, but they serve as the best data connection points to the company’s financial system. ArchiFM’s integration to a financial system is very important, because the cost center structure and the budgets within can be synchronized already at a very early stage of implementation, and all the data that ArchiFM generates can feed back to the financial system immediately.
ArchiFM monitors work progress through statuses that can be customized by the client, and that are not simply related to an individual task, but also to worksheets, or to groups of work. When an individual task is done, it can be set to a closed status, and when all work on the worksheet has completed, the entire bulk can be changed into a closed status. By work status monitoring, ArchiFM helps ensure a high service performance, reduce delays; while on the Dashboard, you can view your KPI figures and acknowledge if all your maintenance work are going as planned, or step in when there is a delay requiring prompt intervention.